21 Must-Have Tools When Working from Home to Stay Productive and Organized

The surge of remote work has brought about a new era of workplace flexibility, with more and more companies embracing the benefits of a distributed workforce. However, with this flexibility comes the need for new tools and strategies to stay productive and organized.

Fortunately, there are a plethora of tools available to remote workers to help them stay on top of their tasks, communicate with their colleagues, and stay organized. From communication platforms to project management tools, a wide range of options suit every need and budget.

Whether you're a freelancer, a startup, or a large corporation, these tools can help you stay productive and focused no matter where you are. With the apt combination of tools and strategies, remote work can be just as productive and efficient as working in an office.

In this article, we’ve explored 21 must-have tools for remote workers, including some of the most popular and effective options available today. From video conferencing to task management, these tools can help you stay connected, stay on top of your work, and stay ahead of the curve in the ever-evolving world of remote work.

Importance Of Remote Work Tools For Productivity

Remote work has become popular in recent years, with more and more companies embracing the benefits of a distributed workforce. While remote work offers many advantages, such as flexibility and a better work-life balance, it also comes with its own set of challenges. One of the key challenges of remote work is staying productive and organized, especially when working from home.

To overcome these challenges, remote workers need access to a range of tools that can help them stay connected, stay organized, and stay on top of their work. These tools can be anything from project management software to communication platforms and time-tracking apps.

• One of the key benefits of remote work tools is that they help to reduce the communication barriers that can arise when working remotely. With the right tools, remote workers can easily stay in touch with their colleagues and keep track of ongoing projects, even when they are not in the same physical location.
• In addition, remote work tools can also help to improve productivity by allowing workers to easily manage their time and prioritize their tasks. By using tools such as time-tracking apps and project management software, remote workers can ensure they stay on task and meet their deadlines.
• Another significant benefit of remote work tools is that they can help to foster a sense of community and collaboration among remote workers. Using communication platforms such as Slack or Zoom allows remote workers to connect easily with their colleagues and build relationships, even when they are not in the same office.

In short, remote work tools are essential for anyone who wants to stay productive and organized while working remotely. With the right tools and strategies, remote workers can overcome the challenges of working from home and enjoy the many benefits of a distributed workforce.

21 Essential Tools When Working from Home: A Brief Overview

When it comes to working from home, there are several essential tools that can make all the difference in ensuring productivity, focus, and overall well-being. Let's check out 21 key tools required for remote working: 

1. Fast and Reliable Internet Access

With the rise in remote work comes a need for reliable internet access. While you can use tools that work on a slower connection, it's not recommended because they may become frustrating to use. Choosing the right internet provider can make a huge difference in your productivity. If you choose the wrong provider, you may experience slower speeds, dropped connections, and interruptions.

A good rule of thumb is choosing a provider with unlimited data and a speed you can consistently achieve. If the work environment changes, you may also want to sign up for a month-to-month plan to avoid long-term commitments. If you work from home, you will likely have a reliable internet connection, but it's always a wise idea to have a backup plan in case of an outage. 

If you sign up for an internet backup service, you can feel more comfortable knowing that you have a way out if the internet goes down.

2. Communication Tools 

Most remote workers will spend significant time communicating with their colleagues and clients, so it's crucial to have the right tools to facilitate this. When choosing a communication platform, consider your team's and your business's communication needs. 

For example, you may want to consider a sales communication platform if you work in sales. You can use cloud-based software like Slack or Microsoft Teams for general business communications. An advantage of these software platforms is that they can be used on any computer or mobile device. You may also want to consider integrating your company's communication platform with a virtual conference system for internal communications.

3. Task Management Tools

If there's one thing that can keep even the most efficient remote worker from being productive, it's being overwhelmed by an overwhelming amount of tasks. A good way to avoid this is to set up a system for managing tasks. There are several different options for task management, including software, online platforms, and paper-based systems. 

For example, Trello is a popular task management tool that uses a visual board to help you organize your tasks. You can create lists for different workflow stages and move tasks from one list to another as you complete them. Asana is another popular task management tool that enables you to create tasks, assign them to team members, set due dates, and track progress. It also has a calendar view to help you track deadlines. Todoist task management tool allows you to create tasks, set due dates, and prioritize them. It also has a built-in productivity tracker to help you stay on track.

Pro Tip: For effective task management, it's important to remember to keep everything easy to understand and use. If your system is too complicated or your system's logic isn't obvious, you'll likely be paralyzed by a large number of responsibilities. To avoid this, keep your system simple but thorough. If you're working with a paper system, try digitizing the information so you can search, sort, and filter through it quickly.

4. Project Planning Software

Poorly planned or mismanaged projects can interfere with the work of remote workers. To avoid this, it's crucial to have a project management system in place. A sound system aids you in keeping track of all your tasks, prioritizing your work, and staying on track with deadlines.

A popular project management option is Microsoft Project. Project managers often use it, but it can also be helpful for remote workers. There is a wide range of project management tools, so it helps to research one that works for you and your team.

5. Time Management Tools

Remote work can be great for the work-life balance but can also throw off your schedule. It's important to ensure you get enough sleep and exercise regularly to stay healthy and avoid burnout. It's also essential to make sure that you're using time wisely. Ensure you aren't wasting time on social media, unnecessary meetings, or day-to-day tasks. 

For example, Toggl is a time-tracking tool that enables you to track the time spent on different tasks and projects. You can use it to see how much time you're spending on each task, set time goals for yourself, and create detailed reports. The Pomodoro Technique is another time management method that involves working in 25-minute intervals followed by short breaks. You can use a timer to help you stay on schedule and take breaks at regular intervals.

Pro Tip: It can be helpful to use a time-tracking application to keep track of how you're using your time. This can help you identify areas that require improvement and makes it easier to identify areas where you can save time.

6. Cybersecurity tools

Security is always an important issue for remote workers. With the uprise of remote work comes the need for proper cybersecurity. A comprehensive cybersecurity tool is a good way to ensure that you're protecting yourself. Some of the most prevalent cybersecurity tools include antivirus, remote access, and encrypted file-sharing software. It's vital to ensure that your system is updated with the recent version of these tools.

For example, a VPN can help protect your online privacy and security by creating a secure, encrypted connection between your device and the internet. It can also help you access company resources that may be restricted from outside your office network. A firewall can help protect your home network from cyber threats by blocking unauthorized access to your devices and data. Many modern routers have built-in firewalls, but you can also install a separate firewall program for added security.

7. File Sharing Tools 

A major challenge for remote workers is managing files. Access to resources, such as project management software, allows teams to stay productive. However, it can also pose a security risk. A solution to this problem is file-sharing software. There are a wide range of file-sharing options. Popular options include storing files in a cloud-based platform like Google Drive. It's essential to make sure that your files are secure.

8. Calendar App

A reliable calendar app is one of the most important tools for remote workers. This tool lets individuals track important meetings, deadlines, and other important events. By providing a clear overview of the work schedule, remote workers can ensure they manage their time efficiently and effectively. 

Calendar apps also help remote teams stay organized and on the same page, as meetings can be easily scheduled and invites sent out to team members. Additionally, many calendar apps have features like reminders and notifications, ensuring that individuals don't miss important deadlines or meetings.

For example, Google Calendar is a free calendar app that integrates with other Google services, such as Gmail and Google Meet. It allows you to schedule events, set reminders, and share your calendar with others. Fantastical is another popular calendar app for macOS, iOS, and iPadOS. It allows you to schedule events, set reminders, and integrates with other calendar services, such as Google Calendar and Microsoft Exchange.

9. Note-taking App

Note-taking apps are also essential for remote workers. With this tool, individuals can quickly capture important ideas and meeting notes, ensuring that they don't forget any crucial details.

Note-taking apps can also help remote teams stay on the same page, as team members can easily share and access notes. The ability to tag and search notes also helps remote workers easily find the information they need, improving efficiency and productivity.

There are many note-taking apps available, both for desktop and mobile devices. For example, Evernote allows you to take notes, create to-do lists, and save web pages and other documents. It also includes a powerful search function that can find text within images. OneNote is another note-taking app developed by Microsoft that allows you to create notes and notebooks. It also includes features such as voice recording, tagging, and drawing. Google Keep allows you to create and organize notes, to-do lists, and reminders. It also includes features such as color coding and voice memos.

10. HRIS

For those working for larger organizations, an HRIS (Human Resources Information System) is an essential tool for remote work. HRIS systems provide:

• A central location for managing employee information.
• Tracking time off.
• Accessing company policies and procedures.

With an HRIS, remote workers can easily access and manage their employee information, ensuring that they are up-to-date with company policies and procedures. For example, HRIS, such as Lanteria, is designed to streamline HR processes and automate many tasks, from recruitment and onboarding to performance management and employee data management. It improves data accuracy and accessibility and reduces paperwork and administrative burden. It is a comprehensive and flexible HRIS solution that can be customized to fit the needs of different organizations.

11. Personal Well-being Tools

After a long day of work, staying in the office and spending time on social media or other unproductive tasks can be tempting. It's important to remind yourself to take breaks and prioritize your well-being to remain productive. Some personal well-being tools include meditation apps and fitness trackers. It's also crucial to make sure that you take regular breaks from your workstation.

For example, Headspace is a popular meditation and mindfulness app that provides guided meditations and exercises to help reduce stress, improve sleep, and increase focus. MyFitnessPal is another wellbeing app that helps individuals track their nutrition and exercise by allowing them to log meals and workouts. It can also connect to other fitness trackers, such as Fitbit, to provide a comprehensive view of overall health.

Happify app uses science-based activities and games to help individuals improve their emotional wellbeing, including reducing stress and increasing resilience. SleepCycle is an app that tracks sleep patterns and provides data on the quality of sleep. It can also wake individuals up during the optimal stage of their sleep cycle to help them feel more rested.

12. Alarm Clock

While it may seem like a primary tool, an alarm clock is essential for remote workers. With a flexible work schedule, it can be easy to fall into the trap of oversleeping or working too late into the night. A consistent wake-up time can help maintain a routine and improve time management. By setting a consistent wake-up time and using an alarm clock, remote workers can ensure that they are starting their workday off on the right foot.

13. Anti-fatigue Mats or Cushions

For those who spend extended hours at their desks, anti-fatigue mats or cushions can be essential tools for remote workers. These tools provide cushioning and support, reducing strain on the back, legs, and feet. By promoting better posture and overall comfort, anti-fatigue mats or cushions can improve productivity and reduce the risk of injury or discomfort associated with prolonged sitting.

14. Password Manager

This tool is essential for anyone who works from home. It allows you to keep track of all of your login credentials, preventing a significant headache if you lose a piece of paper with your password written down on it. There are many password managers available for both Mac and Windows. 

Some of the most popular include LastPass, Dashlane, and 1Password. These software tools can help you keep track of all of your passwords, including those for online services like banking, email accounts, and websites. Some of the best password managers for remote work include features like auto-login, as this can be a massive time-saver when you have many online accounts to remember.

15. Antivirus software

Viruses and other forms of malware may wreak havoc on your computer, stealing sensitive information and potentially even causing physical damage. You will want to invest in an effective antivirus software solution to protect your computer and sensitive documents. The best antivirus software for remote workers includes several helpful features, including real-time scanning, a firewall, and anti-malware protection. 

Norton is a popular antivirus software that provides real-time protection against online threats, including viruses, spyware, and malware. It also includes additional features such as a firewall, password manager, and parental controls. Kaspersky is an antivirus software that provides real-time protection against viruses, spyware, and other online threats. It also includes features such as a firewall and a virtual keyboard to protect against keyloggers.

McAfee is another well-known antivirus software that provides comprehensive protection against viruses and malware. It also includes features such as a firewall, password manager, and identity theft protection.

The best antivirus software for remote workers will be able to detect and block malware attacks before they can wreak havoc on your computer. It should also have a firewall that is capable of blocking malicious websites and an anti-malware solution that can help protect your computer from dangerous malware.

16. Backup Software

With the vast range of tools available to remote workers, a single malfunctioning device can cause significant damage. To prevent this from happening, you will want to make regular backups of your important data. Some of the best backup software for remote workers includes a number of helpful features, including online backup, cloud backup, and encryption. 

For instance,  Acronis True Image is a backup software that provides comprehensive backup and recovery for files, folders, and entire systems. It also includes anti-ransomware protection, blockchain-based data authentication, and cloud backup.

EaseUS Todo Backup is another backup software that allows users to backup and restore files, partitions, and entire systems. It also includes features such as disk cloning, differential backup, and backup encryption. 

Carbonite is a cloud-based backup software that provides automatic, continuous backup for files and folders. It also includes features such as file versioning, remote file access, and data migration.

Backblaze is another cloud-based backup software that provides unlimited backup for files, folders, and external hard drives. It also includes file versioning, automatic backup, and mobile app access.

Pro Tip: You should look for the most comprehensive backup software possible. This can help you make backup copies of your computer data, so you can recover from any significant issues that occur during the workday.

17. Ergonomic Chair

An ergonomic chair is an essential tool for remote workers who spend long hours sitting at a desk. With features like adjustable seat height, lumbar support, and armrests, these chairs are designed to promote good posture and minimize the risk of injury associated with prolonged sitting. 

An ergonomic chair can also improve productivity and reduce the risk of fatigue, as it provides greater comfort and support during the workday. For remote workers who spend the majority of their workday at a desk, an ergonomic chair is a must-have tool. It is especially true if you spend elongated hours in front of a computer screen. 

When you are trying to find the best ergonomic office chair for remote workers, you will want to consider several factors, including the chair's price, build quality, and design. While it is not necessary to spend a great deal of money on an office chair, ascertain that it is comfortable and suitable for remote work.

18. Adjustable Height Work Table

A table that can help you effectively manage your work is just as essential as a computer or a chair. This can include a table that can be raised or lowered to help you view and work on specific tasks at different heights. 

An adjustable height work table can also improve productivity, as it provides the flexibility to work in a variety of positions. Whether standing or sitting, an adjustable height work table can help remote workers maintain their focus and stay comfortable throughout the workday.

There are a number of different types of adjustable height tables available on the market, from heavy-duty metal options to more lightweight and affordable plastic models. While it is unnecessary to spend a great deal of money on an adjustable-height table, you will want to ensure that it is both sturdy and comfortable to use.

19. Coffee Maker or Electric Cattle

When you are remote working, it can be challenging to stay focused and on-task for long periods of time. Coffee is a great tool for keeping remote workers alert, as it is rich in caffeine and is also a good source of antioxidants and vitamins. 

While it may not seem like an essential work tool, a coffee maker or electric kettle can be incredibly valuable for remote workers. With the ability to quickly make a cup of coffee or tea, this tool can help remote workers stay alert and focused throughout the workday. Additionally, having a coffee maker or electric kettle at home can save time and money, as individuals do not need to leave the house to purchase coffee or tea. 

20. Good Lighting and Proper Ventilation

Remote workers can often find themselves in a dark and closed space, away from natural light. It can lead to a dangerous buildup of harmful toxins in the body and a general lack of energy and focus. To combat these problems, you will want to make sure that there is good lighting in the workspace, as well as proper ventilation. 

This can help keep harmful toxins in the atmosphere while preventing you from becoming too hot or claustrophobic. Good lighting will allow you to view and work on your computer without squinting, while proper ventilation will allow you better airflow in the workspace.

21. Headphones

Headphones are a must-have tool for remote workers. With noise-canceling features and built-in microphones, headphones can help remote workers stay focused and communicate effectively with their colleagues. 

For those working in noisy environments or with roommates or family members, headphones can provide a sense of privacy and help maintain focus. They also enable remote workers to participate in video calls or webinars without disturbing others around them. With so many benefits, headphones are essential for any remote worker.

Conclusion

Being productive and staying on top of your work is never easy, but it's incredibly challenging for remote workers. Fortunately, there are a plethora of tools available to help with this and other challenges. Remember that no single tool will be a perfect fit for every remote worker, so it's important to research different tools and find the one that best suits your needs and working style.